Version dated 9th January 2023
Privacy Policy– for the processing of your personal data processing in connection with the beVisioneers: The Mercedes-Benz Fellowship
Privacy Statement – for data management in connection with beVisioneers: The Mercedes-Benz Fellowship
1. PURPOSE OF THE POLICY
The DO School Fellowships gGmbH (hereafter referred to as the Data Controller) processes the personal data of those who apply and successfully participate in beVisioneers: The Mercedes-Benz Fellowship. The purpose of this Privacy Policy is to provide information on processing the processing of the personal data by The DO School Fellowships gGmbH regarding the beVisioneers: The Mercedes-Benz Fellowship for website visits as well as the entire application process.
2. THE DATA CONTROLLER’S NAME
Responsible in relation to the General Data Protection Regulations (GDPR):
The DO School Fellowships gGmbH
Address: Strassenbahnring 18, 20251 Hamburg / Germany
Represented by: Florian Hoffmann and Katherin Kirschenmann.
For any contact regarding privacy, please contact our Data Privacy Officer (privacy@bevisioneers.world).
3. SCOPE OF THE PERSONAL DATA PROCESSING
When you visit our web pages, you transfer certain data to our web server (out of technical necessity) via your internet browser. The following data are stored during a connection for communication between your Internet browser and our server:
Date and time of the request
Name of the requested file
Page from which the file was requested
Access status
Web browser
Used operating system
Complete IP address
Amount of data transferred
For technical security reasons, especially to defend against attempted attacks on our server, we store this data for 14 days.
We will retain personal data that you provide us with during the application process (see annex 1 to this privacy policy to manage applications and fellowships. To learn how long we store your data please refer to section 5 of this Privacy Policy.
4. THE LEGAL BASIS, OBJECTIVE AND METHOD OF DATA PROCESSING
4.1. Data processing in context of the application process:
The processing of data is based on your information-based statement, where we ask for your consent to process your data. Legal Basis for the processing of data is your consent as described in Article 6 (1) (a) GDPR.
4.2. In case you are not selected to join beVisioneers Fellowship after applying, your personal data are processed exclusively for the purpose of research and in the framework of the legal duties of the Data Controller.
The purpose of data processing is to evaluate, and process your application. Furthermore, your data may be used for research purposes on a fully anonymous basis. In case you do receive a positive decision on your application, according to section 5 of this policy as The DO School Fellowships gGmbH must retain these data sets according to its funding agreements. You always have the right to request that your personal data will be deleted (Art. 17 GDPR) by sending your request to privacy@bevisioneers.world
4.3 Data processing in the framework of the beVisioneers: The Mercedes-Benz Fellowship newsletter.
4.3.1. The Processing of data is based on your consent that you give with signing up for the newsletter. We will use a double opt-in before putting you on our mailing list. Legal basis for the processing of data: Your consent according to Article 6 (1) (a) GDPR. You are free to revoke this consent freely at any time by clicking on a link at the end of the newsletter or by sending a notification to privacy@bevisioneers.world
4.3.2. The purpose of data processing in the newsletter is to provide you with information on the beVisioneers: The Mercedes-Benz Fellowship.
5. THE DURATION OF THE DATA PROCESSING
5.1. The duration of the data processing is 10 years counted from submission of the applications in case of successful applications, and 5 years counted from the submission of the application in case of non-successful applications, and 3 years counted from end of the application of non-finalized applications.
5.2. The retention of the data processing regarding the newsletter ends with immediate effect if you are no longer subscribed to the newsletter or revoke your consent.
6. SCOPE OF PERSONS WITH ACCESS TO THE DATA, DATA TRANSFER AND DATA PROCESSING
6.1. It is only the Data Controller and its staff who are entitled to have access to the data in order to accomplish their employment duties.
6.2. The Data Controller may use a Data Processor for the following reasons:
6.2.1. To operate the Application Platform.
Name of the Data Processor: DreamApply OÜ (with Estonian registration code 11417364, registered address at Harju maakond, Tallinn, Kesklinna linnaosa, Tatari tn 64, 10134)
Activity: Operation of the application platform, DreamApply details of the data processor’s tasks: The data processor processes personal data on behalf of The DO School Fellowships gGmbH. The Provider is receiving and processing the data for managing incoming applicants, fellows. The main purpose of the data processing is managing applicants and their applications to The DO School Fellowships gGmbH.
The duration of the processing:
1. For a detailed description of the duration see sec. 5 of this Policy. None of your personal data will be transferred out of the EU.
DreamApply must follow and fulfill its obligations as a data processor set down by Art. 28 GDPR.
6.2.2 To Check compliance
In order to be sure about the identity and compliance of our applicants and fellows we may use a third party provider to run according checks. This third party provider must follow and fulfill its obligations as a data processor set down by Art. 28 GDPR.
7. THE RIGHTS AND RECOURSE TO LAW AVAILABLE TO THE PERSONS CONCERNED
7.1. You are at all times, entitled to request information about your personal data managed by the Data Controller.
7.2. Upon your request, the Data Controller will provide you with information regarding your personal information in accordance with Art. 15 GDPR.
7.3. You can exercise your rights by sending an email to privacy@bevisioneers.world. You may contact the Data Controller’s data processing officer with any questions regarding the processing of data, who may request more information from you to verify your identity.
7.4. You also have the right to have your personal data corrected, restricted or deleted, to withdraw any consent that you have given to the processing of your personal data (without affecting the lawfulness of the processing prior to your withdrawal of consent) and to object to our processing of your personal data. You also have the right of data portability in certain circumstances, which means that you can request that we provide you (or a third party you designate) with a transferable copy of personal information that you have provided to us. Your rights may be subject to various limitations under the GDPR. If you wish to exercise any of these rights, or if you have any concerns about our processing of your personal data, please contact us at privacy@bevisioneers.world.
7.5. In case of complaint, you may contact the Data Protection Authority of Hamburg, Germany – Der Hamburgische Beauftragte für Datenschutz und Informationsfreiheit, Ludwig-Erhard-Straße 22, 20459 Hamburg/Germany (datenschutz-hamburg.de).
8. OTHER PROVISIONS
8.1. In all cases where the Data Controller intends to use the data provided for purposes other than the purpose of the original data collection, they will notify and obtain from you your prior expressed consent, and will provide you the opportunity to prohibit such use.
8.2. The Data Controller reserves the right to unilaterally modify the rules and information on its website regarding the processing of data. If the data controller modifies the rules and information regarding application data, applicants will be notified via email.
Annex 1 to Privacy Statement:
The following lists all information that we ask you to provide during the application process:
About you
Given name
Family name
Gender
Citizenship
Date of birth
What is your highest degree?
Please specify if you selected “other” in the above question.
What is your current professional situation?
Please specify if you selected “other” in the above question.
How did you hear about beVisioneers?
Please specify if you selected “other” in the above question.
Your details
Address: Street address
Address: House number
Address: City, town, village
Address: Postal code
Address: Country
Telephone: Mobile
Your project
What is the title of your project idea?
What environmental challenge does your project address the most?
Where would your project take place?
Please describe your project idea. (max 100 words)
You may include a link to your project if it exists.
At what stage is your project?
Your impact
How will your project have an impact on the environment? How will you measure this impact? (max 200 words)
What challenges have you faced in your climate action or leadership? How did you address these challenges? (max 200 words)
Your needs
What challenges are you currently facing in your climate action or project that you would like advice, exchange or support on during the fellowship?
Please specify if you selected “other” in the above question.
What would you hope to learn from a mentor?
Please specify if you selected “other” in the above question.
How would participation in beVisioneers affect your life schedule?
What was your 2021 household income, in your local currency?
Please indicate the currency of your household income.
How many people in your household are over 16 years old?
How many people in your household are under 16 years old?
Would you like to bring any additional information about your household income situation to our knowledge?
Your checklist
This fellowship requires 24 hours of investment time a month. Are you prepared to set aside this time?
I confirm that neither I nor any of my parents or guardians currently work for Mercedes-Benz.
If I am under the age of majority in my country of residence, I confirm that I have the consent of my parents or guardians to apply to beVisioneers.
I confirm that the information stated in my application is correct.
We also ask you to upload a scanned copy of your passport or national ID card, if you possess one.